Wedding Day & Event Coordination

Putting a professional in charge of the big day is the best way to ensure your family and friends are fully immersed in the magic of the day.  While you are preparing and celebrating, your new event friends will handle the behind the scenes efforts and bring your vision to life.

Wedding day and event coordination is great for self-planners who will be planning the details themselves, but will still need help with day-of responsibilities such as decorating, keeping on time, and clean-up.  

With Wedding Day & Event Coordination, services begin 60 days prior to your reserved date.  Spend your final days in bridal bliss, and rest easy knowing the plans you've put in place will be flawlessly executed.

 

Day-of

On your special day, our professional duo will take care of your day-of responsibilities.  A team of two coordinators will supervise your vendor load-in and set-up, decorate as needed, welcome and direct guests, assist your officiant and musician with getting you down the aisle, manage your timeline to ensure smooth event transitions and special moments, handle any event concerns or changes as they arise, distribute vendor gratuities, pack-up all personal items, and oversee complete venue clean-up and vendor departure.    

Week-of

Approximately one week or so, leading up to your event date, we will check-in with your venue and hired vendors to confirm the details you've already put in place.  This will include confirming correct arrival and departure times, contact information and any important details noted in their contracts such as required floor plans, set-ups and instructions for special moments.  For ceremonies, our team will be onsite for your scheduled rehearsal to assist your wedding party.

Months-of

Between one and two months prior, we will meet with you, onsite at your venue or event space, to "walk-through" all of your current event plans.  We'll carefully review your details and take time to ensure that even all the "little" things are appropriately planned for and fully covered.   After full discussion of your plans, we'll help you finalize a formal  timeline for the entire day. 

*Average Day-of Wedding Coordination $875 to $1,175

Planning Assistance 

A smooth event can be attributed to proper preparations and a strong team.  Including your day-of coordinators as part of your planning process is truly the best way to safeguard your sanity and help ensure all parties involved are prepared for everything under the moon!   

Planning assistance is great for wedding couples and party hosts who are handling the majority of the details themselves, but prefer the comfort of honest advice and minor guidance as they prepare for the big day. 

Our personal twist on standard "partial-planning" assistance offers you planning support for the average cost of standard day-of coordination.  With Planning Assistance, services begin once a reservation is confirmed.  You'll also enjoy free use of minor decor items and helpful event equipment as well as complimentary delivery of small items purchased through our favorite event friends. 

We're happy to help you plan for the day!  There are plenty of ways to save on costs without sacrificing any glamorous details. 

Year-of

Once you book a reservation with Under the Moon Events, you'll have unlimited guidance and support from your coordinators by e-mail and phone.  We'll help you understand the average pricing for various event needs and connect you to vendors appropriate for vision.  We'll help you review options, proposals, contracts and make sure you're asking all the right questions.   

 

You may schedule up to three (3) in-person planning meetings, in addition to your final walk-through appointment and initial consultation, plus we'll check-in with you and your vendors as you ease through your plans.  

 

You'll also enjoy free (day-of) use of our personal event equipment including minor decor items such as lanterns and vases, useful emergency equipment, as well as helpful small furniture items. 

Month-of

Between one and two months prior, we will schedule a time to meet with you, onsite at your venue, and conduct a final "walk-through" all of your current event plans.  We'll carefully review your final details to ensure that even all the "little" things are appropriately planned for and fully covered.   

 

After full discussion of your plans, we'll help you finalize your floor plan, a timeline for the entire day, and all contact information.

 

We'll handle checking in with vendors the week-of to reconfirm all details and be onsite for any scheduled ceremony rehearsals.

Day-of

Just like our day-of coordination package, on your special day, our professional duo will take care of your day-of responsibilities.  A team of two coordinators will supervise your vendor load-in and set-up, decorate as needed, welcome and direct guests, assist your officiant and musician with getting you down the aisle, manage your timeline to ensure smooth event transitions and special moments, handle any event concerns or changes as they arise, distribute vendor gratuities, clean-up and pack-up all personal items, and oversee complete venue clean-up and vendor departure. 

 

In addition, we will provide complimentary delivery of any linens, desserts, fresh flowers and other small items purchased through our preferred vendors and any items being provided by Under the Moon Events.  Or if there's space, the items you need help transporting.  

*Average Wedding Planning Assistance $1,300 to $1,600

Catering & More!

We've partnered with several of our favorite local chefs and event companies! Although we specialize in affordable coordination services for the DIY wedding couple and party host, our unique background gives us the experience and staff we need to be a one-stop-shop for all levels of events. 

Want to piece together a full-service catering package?  We can connect you to our favorite chefs and help you choose a stellar menu!  By purchasing your food and chef directly, we can help you save on costs for staffing, linens, disposables and rentals and ensure you still meet your venue's "full-service" catering requirements.

Other ways we can assist with your plans help you save:

  • Decor

  • Desserts

  • Ceremony Flowers

  • Event & Catering Staff

  • Linen Rentals

  • Tenting & Furniture Orders  

To determine how we may best assist you with your plans, please send us a detailed e-mail or schedule a free phone or in-person consultation!  E-mail us at Celebrate@UnderTheMoonEvents.com